Guides for Workplace Strategy and Management
Issue link: https://resources.agilquest.com/i/1299061
Create an Effective Hoteling Program Implementing a new workplace strategy can feel like it is interrupting the day-to-day of your employee and your workplace operations, so it is imperative to have a plan in place to make the transition smooth. 1. Communicate changes quickly and clearly Shifting to hoteling requires new ways of thinking about both work and the office. Employees comfortable with dedicated workspaces need to understand hoteling's benefits. An on- going communication effort – including success stories, best practices and innovative applications – will help various em- ployee audiences successfully embrace the system. 2. Develop hoteling standards Avoid confusion and instill habits by creating a consistent experience for users. Set some standards such as terminology, business rules for both users and all reservable workspaces, and processes for how hotelers can find space for the day or seek support and assistance. 3. Create a consistent experience, but offer choices When employees need to be in the office, their ability to quick- ly find the right place to work should be the same, whether they have access to multiple facilities, or just one. They should be able to expect a number of seating options to meet their different workstyles but know they can find and claim those spaces all from one booking system. They should also know exactly how to use the booking system, no matter the inter- face they choose to use. Mobile Apps for on-the-go bookings, browser access for making plans ahead of time, or on-site booking at Kiosks are all easy ways for your employees to easi- ly find the best place to work. 4. Support your hoteling program with innovative, yet easy- to-use, technology Effective hoteling programs depend on a capable workplace booking system that provides features employees can rely on to find the workspaces and other office resources easily and quickly. The booking software should be quick to implement and use and should offer a variety of interfaces and integra- tions to create a seamless workplace experience for your employees.