There is an immeasurable number of solutions available for managing meeting
rooms in today's workplace. Some are better than others by varying degrees, and
most will perform as promised. What makes for a successful solution is choosing
the software or practice that best fits your workplace and the needs of your
workforce. The scenarios outlined below should help guide you toward a well-
managed meeting space management plan.
Comparing Meeting Room Solutions
13
A Step-By-Step Guide to Modern Workplace Solutions
If…
You have 3-4 rooms, a small number of people
Most meetings are not critical
Some people often work outside the office
Meetings don't need equipment setup or catering
You don't need enforceable rules
Scenario 1
Then…
Google Calendar, SharePoint, Outlook/Exchange may
be OK for you.
If…
You have fewer than a dozen meeting rooms in one
building, small offices
Operational meetings don't require setup
You don't need business rules and have your own IT expert
Scenario 2
Then…
one of the freeware and low-functionality systems (open
source, online app, mobile app) might be a resonable fit.
