3. Create a consistent experience
When employees arrive at any of your facilities. their interaction with the hoteling
system should be nearly identical. Don't frustrate them by forcing them to figure
out hoteling system differences at each location. The process of checking in.
finding their space. and getting the resources they need should be the same no
matter where they travel.
You also need consistency of support resources. Recognize that what works
in Miami may not work in Manhattan. The physical layout of your spaces and
resources will likely differ somewhat from location to location. Balance the need
for a consistent. standards-based experience with the flexibility to accommodate
local culture norms.
4. Configure the space
ensure a successful hoteling program. you need to think differently about the
area layout. mix of space types. employee visibility and other factors.
For employees used to things being set up a certain way. you can test the
hoteling concept in an existing space with very little renovation. rearranging or
new furniture. You won't capture all the benefits of a larger-scale rollout. but you
will recognize some benefits and begin to see how well hoteling will work for
your organization.
5. Communicate changes quickly and clearly
Shifting to hoteling requires new ways of thinking about both work and the
office. Employees comfortable with dedicated workspaces need to understand
hoteling's benefits. An ongoing communication effort - including success
stories. best practices and innovative applications - will help various employee
audiences (executives. users. IT. etc.) successfully use and embrace the system.
Effective
hoteling programs depend on a capable workplace management system that provides the
features employees can rely on to easily and quickly find the workspace and other office resources they
need. Forum supports organizations of all sizes by providing these features in an easy-to-use platform.
For more information, visit us at
AgilQuest.com/Contact-us or call 888-745-7455.
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