Guides for Workplace Strategy and Management
Issue link: https://resources.agilquest.com/i/1012331
agilquest.com | 804.745.0467 page 4 1. "We need to understand how we're using our space now." You can't know the available capacity of your buildings if seat-assignment data is inaccurate. That uncertainty leads many organiza ons to spend unnecessarily on "just in case" space. Seat management technology measures assigned and actual u liza on consistently, con nuously and systema cally. By relying on technologies your organiza on already uses, it can measure workplace u liza on without the need to deploy sensors, cameras, chips or other Big Brother– type technologies that can make employees nervous. Both permanent seat assignments and hoteling reserva ons can tell you which employee is in which seat. Through check-ins and by connec ng badging and network systems to the reserva on system, you can track who is actually in the building and where they're si ng, giving you the accurate u liza on data you need. Once you know how you're using your space, you can easily locate employees; support and manage visitors; and accurately assess your capacity for growth. You can also evaluate which addi onal space solu ons, such as hoteling, may be the best op on for your organiza on. How to learn more about your use of space. U liza on analy cs: con nuous, consistent, and systema c measurement of space. • Accurate informa on about actual space u liza on • Helps build a business case for workspace management and prepare your office for hoteling • Ongoing feedback about the actual use of space across all real estate Create the right environment. Desk sharing: assign mul ple people to a single workspace • Higher worker-to-workspace ra o • Increased efficiency for companies that rely on shi workers Hoteling: workspaces available to anyone by reserva on • Workers are free to choose the space that is best for them at any me • Highest worker-to-workspace ra o available • Supports collbora on by allowing workers to sit near others with whom they work at any me Mee ng room management: reserve mee ng and conference rooms • Auto-Bump can make a room available if no one has checked in • Occupancy sensors compare data with reserva ons to iden fy misuse • Efficient organiza on of catering deliveries and equipment setup/breakdown • Integra on with Exchange, Outlook, etc. Be er organize your current resources.