Guides and Whitepapers

12 Get employees excited before the switch Change can be scary but exciting! Especially if it's there to make your life easier. With office hoteling, employees can choose to work near their teammates, or their friends, (or even choose to be rather far from them). They can secure a workspace just for the afternoon or the whole week, when necessary. This gives employees more choice, which is what they want in a job. But make sure they realize that is what you are offering. If this very large change to the office stays on the hush-hush, there will be chaos when trying to implement it. Start by explaining the benefits of a flexible workplace before the switch and get your employ- ees on board. Recruit your most excited employees to promote the idea and discuss it with their teammates and those around them. With employees advocating for Office Hoteling, making the switch will be easy! 1 2 Set communication standards and document the policy You've done your job communicating the change before the change, but don't for- get about communication throughout the process. From the start, everything anyone needs to know, from what office hoteling means for them, to what workspaces, reser- vation software, and policies the company is putting into place, needs to be clear and easily accessible. Doing the work upfront to ensure the process will be implemented seamlessly and communication practices are in place will save you from the avalanche of questions and headaches that you may be used to. Office Hoteling Best Practices Once you've chosen your desk booking software, implementing it is easy. It should require only minimal IT support, training the end users should be practically unnecessary and, although the admins jobs should be straightforward, your software provider can offer admin training to help them excel at using it. With your software implemented, there are some best practices you can follow to make the switch seamless.

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