Guides and Whitepapers

Managing the Mobile Workforce

Guides for Workplace Strategy and Management

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2 perform their primary job duties outside the traditional office without losing productivity and job satisfaction. Advances in technology, coupled with the shift toward a service-oriented economy, are making the flexible office concept inevitable. A growing change in public opinion - that flexible offices are beneficial for both employee and employer - has also made it desirable. The technical infrastructure to support worker mobility includes providing them with wireless network access along with portable electronic equipment, such as laptop computers and cell phones. The Mobility Challenge - Optimizing the Efficiency of Expensive Office Space Real estate is the second largest expense for most organizations and none of them can afford to waste space. Indeed, every organization has a vested interest in optimizing the efficiency of its existing space and increasing the return on its real estate investment. Most businesses, however, lack an effective system for managing, reserving or tracking real estate, office equipment or services. Those that utilize an established system for managing and distributing resources among employees typically rely on paper-based spreadsheets and log books, or email calendaring. These approaches fall short in several areas, not least of which is their inability to manage resources across the enterprise or provide easy access to a geographically dispersed workforce. Without a system that provides such capabilities, organizations cannot realize significant cost savings and gains in efficiency. Office Space on Demand Mobile professionals are constantly on the go. They have no time to worry about whether the corner conference room is available for their monthly sales meeting, where they'll find a network connection for their next project team meeting, or whether they can use an office when the assigned occupant is out of town. Time spent mulling over these issues can negatively impact employee productivity. Moreover, logistical space and resource problems are not confined to a single, independent office. Many companies depend on the optimum utilization of a larger network of space. From Manhattan to Chicago to Austin to San Francisco, workers need to be able to easily find support from other staff members, locate supplies in unfamiliar branch offices and so on. Essentially, work is not a location; instead, mobile employees need space in which they can work Flexibility and choice in the workplace actually streamlines otherwise costly, time-consuming processes. It consolidates inefficient resource distribution methods and provides a facility and/or enterprise - wide view of shared assets. Professionals benefit from automated, easy-to-use services-deployed at either a single facility or across an enterprise - that can be accessed through a common interface, regardless of location. In reality, employees do not require a dedicated workspace at all times. After all, office space is a significant real estate

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