Guides and Whitepapers

Managing the Mobile Workforce

Guides for Workplace Strategy and Management

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3 investment. The average cost of accommodating an office worker typically runs between $10,000-15,000 per year. The flexible office offers companies the opportunity to plan and manage that discrete and quantifiable cost of doing business. Of course, savings mean little if employees are dissatisfied with their work environments. With comprehensive systems, employees can reserve precise types of workspaces and/or equipment to meet their needs. They get what they need where and when they need it. Measurable Value Flexible offices enable organizations to: • Maximize return on real estate and resource investments • Optimize the efficiency of workspaces • Automate the reservation and scheduling of workspaces, equipment and services • Optimize telework and mobile work strategies • Deploy a single solution across an entire enterprise • Analyze space utilization and plan for future needs Real estate typically comprises at least 25% of an organization's assets. By implementing the flexible office paradigm, employers optimize their workspace efficiency by increasing their worker-to-desk ratio, thus increasing the return on their real estate investment. The most successful mobile workspace solutions achieve worker-to-desk-ratios of 7:1, effectively reducing the cost of accommodating each worker by 43%. Perhaps even more significant, employing a mobile workspace management solution removes the ceiling from a company`s growth by enabling it to add innumerable staff without adding to their real estate investment. The cost for providing a single workstation is approximately $10,000-15,000 per year. This means that empty cubicles cost an organization a significant amount of money. In addition, when an organization feels growth pains, it must typically purchase a five- or ten-year lease for additional space. Again, this costs an organization a significant amount of money. Businesses must consider the cost savings if new employees are housed in existing or reservable space. The savings can be enormous! For example, Gartner Research reports that Ernst & Young, an AgilQuest customer, saves over $40 million each year in reduced real estate costs by using a mobile workplace management solution at 60+ facilities. Components of a Mobile, Flexible Office Mobile offices normally involve one or more of the following: • Telework/Telecommuitng allows employees to work from home or at a telework or touchdown center. Teleworkers generally work off-site 2-3 days per week,

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