Managing Your Workplace in the “New Normal” – USE CASES [Blog]

April 30, 2020 Abigail Heird

How will your office setup need to change in order to abide by social/physical distancing policies? How do you enact these changes quickly and cost-effectively?

Forum, our workplace management platform, helps organizations Execute their Back to the WorkplaceTM social/physical distancing plans and processes through a combination of asset and user configurations, business rules, and permissions.

We’ve compiled a list of use cases below that our customers have asked us for help implementing.

How do we manage assigned seats to support social distancing?

.   Assign certain groups of employees to only certain groups of spaces that are spaced to comply with distancing guidelines. Utilize Floorplan view to make it easy to see available spaces.

.   Stagger in-office days so only a certain number of employees are in the office each day.

.   Validate/verify who actually came into the assigned seats through various presence verification options

.   Report on who was present in these assigned seats, and when

.   If someone tests positive, be able to show when that person came into the office and where that person sat and who was sitting nearby. If they were in any meetings, be able to answer who else was an attendee in those meetings

How do we manage hoteling or free address seating to comply with distancing?

.   Create groups of spaces that are only allocated to certain groups of employees to claim. Utilize Floorplan view to make it easy to see available spaces.

.   Dynamically deactivate seats within the designated distance once a space is claimed.

.   Stagger in-office days so only a certain number of employees are in the office each day. Set up rules and policies that only allow certain groups of people the ability to claim a space on certain days (i.e. Mon/Wed/Fri).

.   Allow people to see where others are sitting in their allocated groups of spaces to ensure they can maintain physical distance from others.

.   Give people the information they need to choose desks in advance of being in the office.

.   Validate/verify and report who actually used the reserved seats

.   If someone tests positive, be able to show when that person came into the office and where that person sat and who was sitting nearby. If they were in any meetings, be able to answer who else was an attendee in those meetings.

How do we allow people to indicate they are working in their “home office” and to report on the utilization of employee home offices?

.   Set up a “home office” asset which can then be “booked” by employees to indicate they are working from home.

.   Only allow access to the “home office” asset by employees who have permission to WFH.

.   Report on where and on which days all employees are present, whether in the office or their “home office.”

What are some other concerns Forum can address?

.   Provide contact-less solutions, such as a mobile phone app and QR codes, so employees can avoid touching digital signs.

.   Locate people in a facility in the past, today, and in the future, if someone tests positive, or simply for employees wanting to stay connected quickly and easily to their coworkers.

.   Configure spaces and rooms to allow for cleaning time before someone else can utilize the asset.

Have you considered other ways of setting up your space and/or allowing employees to re-occupy the office? Do you have a use case scenario that we could help you with?

Comment below to let us know!

 

The post Managing Your Workplace in the “New Normal” – USE CASES appeared first on AgilQuest.

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