In today's world of 'Big Data', answering important questions can be nearly impossible without analyzing historical data collected from multiple sources. As we gather more data, we are able to generate better answers to business problems.
Business intelligence technology makes sense out of 'Big Data' – data sets that are so large and complex that it can otherwise be difficult to process into actionable information about organizational performance and future growth. The game-changing ability of business intelligence (BI) software is that it provides historical, current, and predictive views of business operations, from both new and previously gathered sources of data.
BI software can answer questions like:
- What is our organization's actual space utilization by facility, floor and floor location, job class, space type, and region?
- How much space will we really need in the future?
- Which office leases should be renewed?
- What will be the impact of implementing newly discovered opportunities for efficiency on the balance sheet and cash flow?
AgilQuest's Business Intelligence software, Commander BI, collects data from multiple sources and performs the analysis required to answer questions about organizational performance. Commander BI makes office space allocation decisions simpler by delivering accurate reporting that's easy to communicate, which helps with quelling any departmental pushback.
With Commander BI, you get not just volume of use, but actual use of every resource down to workspace, cost center and person. It delivers actual use of space (AUS) data so that facility management, space planners, and real estate executives can gauge the right amount of space to meet company needs.
This software allows for easy interpretation of complex data so your organization can identify new opportunities and implement an effective strategy. This provides a competitive edge and long-term stability. Which is how organizations can maximize utilization to reach sustainability and cost management goals.
When it's time to renew those 10-20 year leases, there is little data that is accurate or readily available on exactly how much office space is actually used. A company with 20,000 workers reducing shadow vacancy by 20% would save $40M per year. Collecting that data with bed checks or walk-around surveys is expensive, time-consuming, and always covers just a fraction of the whole portfolio.
When you take operationalized data collected from actual desk and meeting room use via a workplace management system, you get reports on actual space utilization, at what rate, where the mobile users are under-utilizing their assigned space, and how much each department really needs.
